Hopewell-Loudon Schools

 

Technology Help Guide

 

Server Username:       _______________

Server Password:        _______________

 

Email Username:        _______________

Email Password:         _______________

 

Progress Book ID:      _______________

       Username:           _______________

       Password:            _______________

 

I.          Logging into Server                                                       Page ?

II.         Email Guide                                                                  Page 2

III.       Mapping a Network Drive                                            Page 12

IV.       Using MS Office for Web Design                                  Page 14

V.        Adding a network printer                                              Page 18

 

 

 

 

 

 

 

 

 

 

 

 

II.  Hopewell Loudon Email

 

There are 2 ways to use our mail at school.  One is to use Microsoft Outlook from the start menu.  This can only be used at school within the domain.  The advantages of using Microsoft Outlook from your teacher computer are:  Note: will have solution for using outlook from home in the future.

 

a.       Full integration with Microsoft Office components, Word, Excel and PowerPoint (just file and send from the file menu).

b.      Ease of use with calendars such as sharing or making a web calendar.

c.       Smoother printing and scanner interaction with the new office copiers.

d.      No need to log in to mail.

 

The Second choice is to use the Outlook Web access from Internet Explorer.  This is the only way to check mail at home.  The web interface has some disadvantages:

a.       Unable to look at shared calendars (such as mobile labs).

b.      Microsoft documents, spreadsheets and presentations have to be attached.

 

Using Microsoft :  Just click on the icon from the start menu:  Your mail will come up.

 The mail windows show all my different mail folders that I have created.  From here I can type a new message.  The first thing you want to do is send it to someone and we can do it from the new mail windows address book on the to button which has everyone in our domain listed.  Just click on the to and the domain directory pops up.

            

 

Now here I did a file send to right from a Microsoft Word document with out opening the mail with instructions for Sue to review and pass along.

 

Lets take a look at the  features.  As you notice below I have 2 calendars showing in the month view.  This is the same as our old email systems view.  If a committee person want to share his or her calendar all they have to do is share it out to others by clicking on the share my calendar button link.                                                                                            The following will pop up where you can set permissions.

 

        

 

Other calendars that you may have access to are in the public folders view.  Click on the folder icon on the bottom left of you outlook menus:

I have scrolled all the way to the bottom in the all folders window to see all the available calendars and right clicked on Lab Distance Learning to add to favorites.  Now it will always be in my calendar view so I do not need to bring up public folders again.

 

Lets invite attendees to my PD session.  I will click on the event and then invite attendees.  So as you can see below I have clicked on the to and invited Mary Yeager.  Now all is left is to click on send and it will go to her calendar with an alarm warning as long as she accepts the invite.

 

How to create a distribution list in contacts. In the domains address list, I have some distribution groups initially set when server went into production.  I can add or take away from these main groups.  I cannot duplicate them.  You can however create your own distribution list that will reside in your personal  . When you bring up the contacts pane there is a  tab.  From there you can select new contact or new distribution group for a team or committee.  All you do is name the group and select members.  The select members popup is the same global address search that was show earlier.

Once you save the list you can open it up export to a vcard file and send that to others in your group so they can add it to their contacts.

 

 

 

 

Using Internet Explorer’s outlook Web Access:

 

LOGIN:

 In your web browser type the following: http://hlschool.org/owa  ,  Your username & password is the same as what you use to log into the computer at school.  In fact if you change your password it will change it for both email and domain login.

                                                      

Once you log in you will notice  the Web Mail Box open up:  Yes it looks and acts the same as Microsoft Office Outlook with an options feature.

 

The options menu lets you do multiple changes such as, spell check, out of office notification, and signature block.  Please teke the time to look at and customize your settings:

 

 

 

IV. Mounting A Network Drive

 

  1. When you log in you do not need to mount you home directory.  It is automatically located in the my computer on your desktop or under the start menu.   All desktops will automatically associate your Documents to your network drive on the server.

 

  1. This is not the case with other network drives.  Some of you will never mount a network drive and not need to use this section of the booklet.  However if you have any special classes or web space you will need to know this procedure.  The procedure is as follows:

 

  1. Go to My Computer-Tools-Map Network Drive.

 

b.  The following will pop up:  Go to the Browse Button

  1. Go to the HLS icon in the window and double Click. You may have to wait for all the computers mount.

  1. Navigate down to the Server you have access to.  It will either HOPWELLDC or HLS-WEB.  In this instance we will use hls-web.

Now I done the same to Hopewell-Loudon and all the web folders show up.  Navigate to you folder.
 

I have highlighted actonweb and now click OK
 

Notice I have clicked on the + symbol by hls-web and it has opened to GKC and Hopewell-Loudon.
 

 

  1. The following will show up, just click OK and your drive will show up under my computer.

 

IV.              Using MS Office as a Web Design tool:

 

1.      There are some rules in web design:

a.       keep naming scheme without spaces (actonwebpage)

 

b.      This applies for all folders and documents.

 

 

c.       It helps to save everything directly to the folder on the web server.

 

d.      NEVER Change the name of a index (the start page).  Other pages can be re-named.  However, if you already have them linked you will need to re-link them to yourself.  The index or start page is linked by the administrator and he has enough to do.

 

2.      Most system administrators have a starting template and would like you start with that.  It lets them link you to the WWW before you start.  You can edit how you see fit.  Change the background, text color, size and insert pictures.  Just don’t change the _____.

 

3.      Now that you have mapped your webpage folder lets go ahead and right click on the start page in the webdrive you have mounted.  You want to open it with powerpoint.  You may have to find the program as below.

 

What I have done is right clicked on the start page, open with highlighted powerpoint.  Sometimes you may have to browse for a program in your programs files folder by clicking on the browse button.  The program opens in powerpoint.

 

 

4.      Now I am editing my webpage live on the server by using powerpoint.  You can do this to any documents, or spreadsheets as well that are linked to this main powerpoint webpage.  Just remember not to change the name.

 

5.      Once you are done editing and making changes you will need to save it as a webpage.  Do not save as a powerpoint or single file webpage or you will lose connection to the WWW.

 

6.      OK lets open something from our documents and save it as a webpage and link it to the webpage.   Notice How I am namining it with a single file webname and telling it to go to my web folder on the web server.

It is now a web page document on my web space and ready for me to link.  Now Open you main start page as you did before so we can create a link to your new web document.

 

7.      Ok I have opened up my startpage with powerpoint and inserted text as shown below.

 

Now you want to highlight the text you want to hyperlink.  Once highlighted right click on it and  go to hyperlink.  Note:  Sometimes you may need to highlight the text and go to insert-hyperlink in the menus up top.

 

 

 

 

8.  The following will pop up.  Notice that I have navigated to the hlstechguide1 on my web space.  I am choosing the actual web document not the folder (the folder holds all the internet data and document backgrounds and pics).  Click on OK and then save the changes to your start page (remember to save as a webpage).

 

8.      You can save a document or PDF file in your webspace and link the file with the hyperlink function.

 

9.      You can copy web addresses and emails right into the powerpoint and they will automatically hyperlink to the web address.

 

10.    You can change hyperlink colors by going to the task pane on the right side of the screen.  

 

a.        Click on the down arrow beside small black X.

b.      Choose slide design-color schemes.

c.       At bottom chose edit color schems…

d.      Click custom tab

e.       Click on accent and hyperlink (last choice)

f.        Choose color

g.       Add as a standard scheme.

h.       Apply  to all.

 

You can do some really cool stuff with MS Office and using the help menus or atomic learning can give you some really neat ideas.  This is a quick down and dirty of basic web design and should help you get a basic and intermediate understanding of designing your own web page.

 

 

 

 

V.               Adding a Network Printer:

 

If doing large print jobs print to the Ricoh Office Copier.  If you print large jobs to the color printer you will be denied access to that printer the remainder of the year.   The Office Printer has sort, staple and 3 hole punch functions and is great for making booklets from your computer.

 

  1. To add one of the HP color printers in the building go to START MENU – PRINTER AND FAXES – ADD A PRINTER, the following will appear.

 CLICK NEXT

CLICK NEXT

Check 2nd button down & CLICK NEXT

This will appear and let it search.

This will appear.  Double click on

                                                                  HOPEWELLPRN.

All the schools printers will appear.

                                                                  Select the one needed & Click Next.

Click Next     Click Finish

 

Mission Complete